Foreign Service Facility Manager (U.S. Department of State) Full Time

Summary
The U.S. Department of State is developing a rank-ordered list of eligible hires for a limited number of Foreign Service Facility Manager positions. Visit https://careers.state.gov/obo for more information on a career with the Bureau of Overseas Building Operations (OBO).

Joining the Foreign Service is more than just salary.  Refer to the Benefits section for more information on total compensation.

This is a 6217 Foreign Service position equivalent to the 1640 CS Series.

Duties

Facility Managers (FMs) are the professional facilities, technical, and operations experts at U.S. diplomatic missions around the world.  Assigned to more than 200 worldwide locations, FMs support the Bureau of Overseas Buildings Operations (OBO) mission to provide safe, secure, functional, and resilient facilities abroad. FMs are responsible for the management and maintenance of U.S. government assets within accepted U.S. industry standards. They deliver a wide range of building-related services, manage physical resources such as critical building systems, and direct operations in office and residential properties. FMs are key members of the Management teams at our Embassies and Consulates, leading large and diverse teams of engineers, technicians, and tradespersons. FMs may be assigned as Regional Facility Managers with responsibilities for FM program activities in several countries.

The duties of this position include:

Facility Operation and Maintenance and Asset Management

Coordinates facility management activities managing American and locally employed professional, technical, and trade staff with a variety of skill levels and diverse backgrounds.
Develops annual maintenance work plan, preventative maintenance plan and schedules.
Oversees operation, maintenance, repairs, schedules, and modifications of the physical plant, physical structures and grounds.
Develops comprehensive preventative maintenance and repair programs and schedules to include maintenance and repair resource estimates.
Initiates and assists with contract development, drafts scopes of work and oversees contractor performance. Serves as the contracting officer representative (COR).
Institutes maintenance policy, determines facility condition indexes, performs annual facility condition surveys, and performs annual inspection surveys.
Ensures maintenance of security systems.
Manages energy resources by monitoring and improving post energy use. Ensures utilities availability.
Maintains real property inventory and ensures that the computerized maintenance management system is fully utilized and monitors performance metrics.
Monitors building automation systems such as complex HVAC systems and load build-up in chillers and generators.

Management of the Facility Management Office and Strategic Planning

Performs FM-related long range planning, modifies long range plan, maintains post’s mission requirements/master plan, establishes performance goals and objectives, analyzes and advocates for resources.
Manages project development, designs, and oversees construction work.
Oversees prioritization of work and establishment of work schedules.
Plans facility budget, allocates funds and manages sustainment, restoration, and modernization funds.
Manages customer service, monitors performance standards, institutes quality control procedures, and oversees customer surveys. Supports and coordinates with tenants from other agencies.
Analyzes facility management data to track effectiveness of FM program using key performance metrics and demonstrates that maintenance funds and assets are efficiently used.
Supervises staff to include developing staffing plans, advocating for resources, writing position requests and position descriptions, training and mentoring staff to improve professional proficiency, preparing employee evaluations, and participating in hiring and separating of staff.
Prepares written reports and other documents and delivers briefings.
Conducts space planning and management.
Contributes to real estate decisions.

Safety Management

Serves as the safety officer and oversees safety training to ensure safe work practices.
Reports, reviews, and investigates mishaps.
Manages the continuous fire prevention program.
Performs safety certifications of leased properties.
Supports emergency preparedness and prepares emergency contingency plans.
Manages environmental controls and abatements and proper handling of HAZMAT.
Oversees testing of post water and ambient air quality.
Ensures CDC and EPA cleaning and disinfecting guidance is followed.